Constitution Of the Louisiana Teen-Age Librarians Association
Article I
Name
The name of this organization shall be the Louisiana Teen-age Librarians Association.
Article II
Objectives
The objectives of this organization shall be to increase student interest and participation in library work, to promote friendship and cooperation between the librarians and student Library/Media Club members throughout the state, to develop leadership, and to arouse interest in librarianship as a profession.
Article III
Members
Section 1. The membership of this organization shall be composed of those students in grades six through twelve who are interested in library work and who are affiliated with a school library as student assistants.
Section 2. Each member club shall send $5.00 per club member per year, with a twenty dollar minimum, to the state organization. Each librarian or local treasurer shall be responsible for sending the names of the members and dues to the state treasurer by November 1.
Section 3. Registration fees, necessary for the success of the meetings, may be charged for conventions on the approval of the executive board. The amount of such fees must be determined and members advised prior to the convention.
Section 4. The treasurer shall issue membership certificates to all clubs which pay dues.
Article IV
Officers
Section 1. The officers of this organization shall be a President, a First Vice-President, a Second Vice-President, a Secretary, a Treasurer, a Reporter, a Historian, and a Parliamentarian. These officers shall perform the duties prescribed herein.
Section 2. All officers shall be elected by ballot to serve for one year, and their term of office shall begin at the close of the annual meeting at which they are elected.
Section 3. No club shall have more than one elective office.
Article V
Duties of Officers
Section 1. The President shall preside at all meetings of the organization. The President shall name all committees and shall be an ex-officio member of all committees.
Section 2. The First Vice-President shall preside in the absence of the President and shall assume all duties of the President when he is absent or a vacancy occurs. The First Vice-President shall be chairman of all programs for the year.
Section 3. The Second Vice-President shall be responsible for the workshops and book discussions, shall assist the First Vice-President and President as requested, and shall assume the duties of the First Vice-President should a vacancy occur in the office of President or First Vice-President.
Section 4. The Secretary shall keep an accurate record of all minutes of all meetings and all members of the organization and shall conduct correspondence for the organization.
Section 5. The Treasurer shall keep an accurate record of all money received and paid out. He shall not pay out any money except on approval of the President. He shall be ready to make a report at the annual meeting.
Section 6. The Reporter shall be the publicity agent for the organization.
Section 7. The Historian shall keep an attractive and up-to-date scrapbook of the organization's publicity material.
Section 8. The Parliamentarian shall assist the President with parliamentary procedures, using Robert's Rules of Order Newly Revised as a reference.
Article VI
Meetings
Section 1. Regular meetings of this organization shall be held once per year.
Section 2. Special meetings may be called by the President, with the advice of the executive board.
Article VII
Executive Board
The executive board shall be composed of the officers of the organization, the chairman of the Student Relations Committee, and the librarian sponsoring the President.
Article VIII
Committees
Section 1. The standing committees of the organization shall be the Handbook Committee, the Hospitality Committee, the Registration Committee, and the Sales Promotion Committee.
Section 2. Such other committees, standing or special, shall be named by the President as needed.
Article IX
Parliamentary Authority
Robert's Rules of Order Newly Revised shall be the parliamentary authority of this organization, subject to the standing rules which have been or may be adopted.
Article X
Amendment
This document may be amended by a two-thirds vote of the members present at any meeting, provided notice has been given in the call for the meeting, in order that delegates may be instructed on voting by local clubs, to thus represent the entire membership.
Article I
Name
The name of this organization shall be the Louisiana Teen-age Librarians Association.
Article II
Objectives
The objectives of this organization shall be to increase student interest and participation in library work, to promote friendship and cooperation between the librarians and student Library/Media Club members throughout the state, to develop leadership, and to arouse interest in librarianship as a profession.
Article III
Members
Section 1. The membership of this organization shall be composed of those students in grades six through twelve who are interested in library work and who are affiliated with a school library as student assistants.
Section 2. Each member club shall send $5.00 per club member per year, with a twenty dollar minimum, to the state organization. Each librarian or local treasurer shall be responsible for sending the names of the members and dues to the state treasurer by November 1.
Section 3. Registration fees, necessary for the success of the meetings, may be charged for conventions on the approval of the executive board. The amount of such fees must be determined and members advised prior to the convention.
Section 4. The treasurer shall issue membership certificates to all clubs which pay dues.
Article IV
Officers
Section 1. The officers of this organization shall be a President, a First Vice-President, a Second Vice-President, a Secretary, a Treasurer, a Reporter, a Historian, and a Parliamentarian. These officers shall perform the duties prescribed herein.
Section 2. All officers shall be elected by ballot to serve for one year, and their term of office shall begin at the close of the annual meeting at which they are elected.
Section 3. No club shall have more than one elective office.
Article V
Duties of Officers
Section 1. The President shall preside at all meetings of the organization. The President shall name all committees and shall be an ex-officio member of all committees.
Section 2. The First Vice-President shall preside in the absence of the President and shall assume all duties of the President when he is absent or a vacancy occurs. The First Vice-President shall be chairman of all programs for the year.
Section 3. The Second Vice-President shall be responsible for the workshops and book discussions, shall assist the First Vice-President and President as requested, and shall assume the duties of the First Vice-President should a vacancy occur in the office of President or First Vice-President.
Section 4. The Secretary shall keep an accurate record of all minutes of all meetings and all members of the organization and shall conduct correspondence for the organization.
Section 5. The Treasurer shall keep an accurate record of all money received and paid out. He shall not pay out any money except on approval of the President. He shall be ready to make a report at the annual meeting.
Section 6. The Reporter shall be the publicity agent for the organization.
Section 7. The Historian shall keep an attractive and up-to-date scrapbook of the organization's publicity material.
Section 8. The Parliamentarian shall assist the President with parliamentary procedures, using Robert's Rules of Order Newly Revised as a reference.
Article VI
Meetings
Section 1. Regular meetings of this organization shall be held once per year.
Section 2. Special meetings may be called by the President, with the advice of the executive board.
Article VII
Executive Board
The executive board shall be composed of the officers of the organization, the chairman of the Student Relations Committee, and the librarian sponsoring the President.
Article VIII
Committees
Section 1. The standing committees of the organization shall be the Handbook Committee, the Hospitality Committee, the Registration Committee, and the Sales Promotion Committee.
Section 2. Such other committees, standing or special, shall be named by the President as needed.
Article IX
Parliamentary Authority
Robert's Rules of Order Newly Revised shall be the parliamentary authority of this organization, subject to the standing rules which have been or may be adopted.
Article X
Amendment
This document may be amended by a two-thirds vote of the members present at any meeting, provided notice has been given in the call for the meeting, in order that delegates may be instructed on voting by local clubs, to thus represent the entire membership.
STANDING RULES
1. The organization shall have a state pin and emblem.
2. The organization shall have a flower to be used for decorations at all conventions, banquets, and on other appropriate occasions.
3. The colors of the organization shall be blue and white.
4. The motto of the organization shall be reading, knowledge, and service.
5. All sponsors of library/media clubs affiliated with the Louisiana Teen-age Librarians Association must be members of the Louisiana Association of School Librarians.
6. The librarian of a candidate for office must attend the convention. In case of serious illness or death in the immediate family, a member of the Louisiana Association of School Librarians may substitute as the candidate's sponsor. If a substitution is made, the Student Relations Committee chairman should be notified and should approve this change.
7. The President, First Vice President, Second Vice-President, and Treasurer must come from a school where the librarian has had the experience of sponsoring an officer or a committee.
8. Candidates for the office of President, First Vice-President, Second Vice-President should be juniors and seniors at the time they serve. The Secretary and Treasurer should at least be freshmen at the time they serve. The Historian, Reporter, and Parliamentarian should be at least in the seventh grade at the time they serve.
9. No club shall have more than on committee.
10. The Student Relations Committee must approve all nomination BEFORE the names are placed on the ballot.
11. Before submitting a name to the ballot, the librarian should examine the duties, responsibilities, and requirements with the possible candidate. The student and the librarian will be expected to attend the convention and two executive baord meetings.
12. The executive board meetings are to be held on Saturdays, one in April and one in October, in a centrally located place to the officers and committee chairmen. All officers and committee chairmen and their librarians are expected to attend. The organization cannot reimburse expenses for attending these meetings.
13. A copy of all letters sent should be kept by the officers and committee chairmen. All letters should be grammatically correct and courteous. All letters received should be filed. Letters should be answered promptly.
14. Only current library/media club members may attend the convention.
15. Each library/media club may send twelve delegates to the convention. Not included in the twelve delegates are officers, committee chairmen, people appearing on the program, and candidates.
16. The school librarian must accompany any group at the hotel. The librarian is responsible for the behavior of his students. If a substitution is made, the Student Relations Committee chairman should be notified and should approve this change.
17. Students are required to attend all functions.
18. All delegates must wear name tags at all functions.
19. All candidates and their sponsors must attend the executive board meeting held at the beginning of the convention.
20. All sponsors who are not involved in the executive board meeting at the beginning of the convention are expected to serve as chaperones on the tour buses.
21. All candidates and their sponsors must attend the political rally at the convention.
22. Sponsors must attend the sponsors meeting at the convention.
23. Winning candidates and their sponsors must attend the executive board meeting to be held immediately following the convention.
24. The Wes Smith Memorial Essay Contest is divided into two divisions: junior high (grades 6-9) and high school (grades 10-12)
25. All officers must reside in the state of Louisiana.
26. Other than the president and first vice president as provided for in the Constitution, clubs holding a particular office will be allowed, in the event of a resignation, to appoint a replacement from the club. Therefore, upon the resignation of the second vice president, secretary, treasurer, reporter, historian, and parliamentarian, the club would name the replacement. A letter of resignation and the name of the replacement should be forwarded to the president.
27. To replace the second vice president when the second vice president has filled the vacancy of the first vice president, the Nominating Committee will solicit candidates from clubs not having an officer, keeping in mind all of the regulations concerning officers. The candidates will be advertised to all clubs for approval. A ballot will be mailed and a report given at the next executive board meeting or in the next newsletter, whichever is first.
28. To replace an officer if the school is no longer a member, the Nominating Committee will solicit candidates from clubs not having an officer, keeping in mind all of the regulations concerning officers. The candidates will be advertised to all clubs for approval. A ballot will be mailed and a report given at the next executive board meeting or in the next newsletter, whichever is first.
29. In the event there is no candidate for an officer/no officer elected at the convention, the Nominating Committee will solicit candidates from clubs not having an officer, keeping in mind all of the regulations concerning officers. The candidates will be advertised to all clubs for approval. A ballot will be mailed and a report given at the next executive board meeting or in the next newsletter, whichever comes first.
30. The executive board may extend voting privileges to committee chairman who attend board meetings.
31. New member clubs are not to be charged the 50 cents delinquent fee when applying for membership after November 1st.
32. These standing rules may be changed by a two-thirds vote of the members present at any meeting, providing notice has been given in the call for the meeting, in order that delegates may be instructed on voting by local clubs, to thus represent the entire membership.
1. The organization shall have a state pin and emblem.
2. The organization shall have a flower to be used for decorations at all conventions, banquets, and on other appropriate occasions.
3. The colors of the organization shall be blue and white.
4. The motto of the organization shall be reading, knowledge, and service.
5. All sponsors of library/media clubs affiliated with the Louisiana Teen-age Librarians Association must be members of the Louisiana Association of School Librarians.
6. The librarian of a candidate for office must attend the convention. In case of serious illness or death in the immediate family, a member of the Louisiana Association of School Librarians may substitute as the candidate's sponsor. If a substitution is made, the Student Relations Committee chairman should be notified and should approve this change.
7. The President, First Vice President, Second Vice-President, and Treasurer must come from a school where the librarian has had the experience of sponsoring an officer or a committee.
8. Candidates for the office of President, First Vice-President, Second Vice-President should be juniors and seniors at the time they serve. The Secretary and Treasurer should at least be freshmen at the time they serve. The Historian, Reporter, and Parliamentarian should be at least in the seventh grade at the time they serve.
9. No club shall have more than on committee.
10. The Student Relations Committee must approve all nomination BEFORE the names are placed on the ballot.
11. Before submitting a name to the ballot, the librarian should examine the duties, responsibilities, and requirements with the possible candidate. The student and the librarian will be expected to attend the convention and two executive baord meetings.
12. The executive board meetings are to be held on Saturdays, one in April and one in October, in a centrally located place to the officers and committee chairmen. All officers and committee chairmen and their librarians are expected to attend. The organization cannot reimburse expenses for attending these meetings.
13. A copy of all letters sent should be kept by the officers and committee chairmen. All letters should be grammatically correct and courteous. All letters received should be filed. Letters should be answered promptly.
14. Only current library/media club members may attend the convention.
15. Each library/media club may send twelve delegates to the convention. Not included in the twelve delegates are officers, committee chairmen, people appearing on the program, and candidates.
16. The school librarian must accompany any group at the hotel. The librarian is responsible for the behavior of his students. If a substitution is made, the Student Relations Committee chairman should be notified and should approve this change.
17. Students are required to attend all functions.
18. All delegates must wear name tags at all functions.
19. All candidates and their sponsors must attend the executive board meeting held at the beginning of the convention.
20. All sponsors who are not involved in the executive board meeting at the beginning of the convention are expected to serve as chaperones on the tour buses.
21. All candidates and their sponsors must attend the political rally at the convention.
22. Sponsors must attend the sponsors meeting at the convention.
23. Winning candidates and their sponsors must attend the executive board meeting to be held immediately following the convention.
24. The Wes Smith Memorial Essay Contest is divided into two divisions: junior high (grades 6-9) and high school (grades 10-12)
25. All officers must reside in the state of Louisiana.
26. Other than the president and first vice president as provided for in the Constitution, clubs holding a particular office will be allowed, in the event of a resignation, to appoint a replacement from the club. Therefore, upon the resignation of the second vice president, secretary, treasurer, reporter, historian, and parliamentarian, the club would name the replacement. A letter of resignation and the name of the replacement should be forwarded to the president.
27. To replace the second vice president when the second vice president has filled the vacancy of the first vice president, the Nominating Committee will solicit candidates from clubs not having an officer, keeping in mind all of the regulations concerning officers. The candidates will be advertised to all clubs for approval. A ballot will be mailed and a report given at the next executive board meeting or in the next newsletter, whichever is first.
28. To replace an officer if the school is no longer a member, the Nominating Committee will solicit candidates from clubs not having an officer, keeping in mind all of the regulations concerning officers. The candidates will be advertised to all clubs for approval. A ballot will be mailed and a report given at the next executive board meeting or in the next newsletter, whichever is first.
29. In the event there is no candidate for an officer/no officer elected at the convention, the Nominating Committee will solicit candidates from clubs not having an officer, keeping in mind all of the regulations concerning officers. The candidates will be advertised to all clubs for approval. A ballot will be mailed and a report given at the next executive board meeting or in the next newsletter, whichever comes first.
30. The executive board may extend voting privileges to committee chairman who attend board meetings.
31. New member clubs are not to be charged the 50 cents delinquent fee when applying for membership after November 1st.
32. These standing rules may be changed by a two-thirds vote of the members present at any meeting, providing notice has been given in the call for the meeting, in order that delegates may be instructed on voting by local clubs, to thus represent the entire membership.
